0000008000 00000 n Regardless of your job role, you need to be familiar with the type of information you will be using in the workplace. 2. �4�pp7�� *jͺ���v�7 Y���G!��Ĕ8��N��1k�Q�"�l�y�13hTEh8�Q�P�}�@����!��材���:k�B���v��U�9Y%�< l'f�����+p8�0�I����- Keep filing cabinets and other records storage areas locked at all times when not in use. Because of the potential risks, the potential significant liabilities, and the importance of maintaining records on the work performed, the integration and close coordination of the various members of the contract administration team is paramount. All records related to member giving are confidential and should be secured. Protecting records from loss or damage is a fundamental part of good records management. … 0000021651 00000 n Apply your records schedules. Appendix 8.2 contains instructions for 0000001802 00000 n 0000013017 00000 n Give employees any informational material regarding this standard that OSHA makes available to you. 3. Use the Default Installation Folders for Program Files. Paper filing systemshave been used traditionally in office environments and are still used in environments where offices receive a lot of incoming paper documen… Records of Selling a House (Documentation for Capital Gains Tax) Records of Selling a Stock (Documentation for Capital Gains Tax) Receipts, Cancelled Checks and other Documents that Support Income or a Deduction on your Tax Return (Keep 3 years from the date the return was filed or 2 years from the date the tax was paid -- which ever is later) 0000004441 00000 n 0000004583 00000 n trailer << /Size 105 /Info 65 0 R /Root 68 0 R /Prev 208699 /ID[<2e6d0006217dc91a06f86cfe12ed6dd7>] >> startxref 0 %%EOF 68 0 obj << /Type /Catalog /Pages 63 0 R /Metadata 66 0 R /PageLabels 61 0 R >> endobj 103 0 obj << /S 499 /L 619 /Filter /FlateDecode /Length 104 0 R >> stream Department or division within the company. 0000074190 00000 n Fit doors and windows in all offices and records storage areas with strong locks. 2. The overall objective of the Department's records and files management program is to provide efficient, economical, and effective management of all Departmental information and records to include creation, use, maintenance, and disposition. 6. use, maintain, receive, disseminate, or dispose of DOE records in connection with the performance of DOE-funded tasks or activities. hard copy records also apply to electronic storage systems which maintain tax books and records. 5.2 Maintain security arrangements for files. 0000105614 00000 n Electronically stored records must be legible, readable, and accessible for the period of limitations required (see Chart 1). Maintain security of workplace records. The transition to an all-electronic office and the management of those records can be tricky, but it is not difficult to learn and eventually master. A government office has an effective records management program when the office . Obtain file folders, an office calendar and journals to maintain the different financial and accounting records. 0000003857 00000 n 5.1 Identify security requirements for workplace records. Essentially, it comprises anything that is part of a business transaction. Regardless of how records are stored, . 1. National Archives and Records Administration, Office of Records Services -- Washington, D.C. (1997). Here is more information on legal compliance. 0000017248 00000 n A. 0000017226 00000 n 0000002192 00000 n Personnel Files Are Expansive. If you use front labels and file behind the tab, stay consistent. 0000019410 00000 n creates the records it needs, and none that it doesn’t. Legal Compliance As described above, you may be legally required to keep some records. The web edition may vary from the printed version. 0000002648 00000 n To understand how to protect records in an emergency, see Record and … Their purpose is to capture, maintain and provide access to evidence Set up a "records center" or official file station for your major program files. storing all records securely – can make a tremendous difference to the safety of your office’s records. 2. 7. Look through your business records and set up each folder based on the needs of your company. Correspondence within the organisation lends a […] Make records available to employees, their designated 0000021629 00000 n �[�,�������#���>X|���,�. H�b```f``���d�cd@ AV�(G � ÷U��lr(j\� ��5�� �>�偋 It is important to back up electronic files in case of a computer malfunction. 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